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(errors when opening a pst-file can often be fixed via scanpst.exe) Tab Home-> button New Items-> More Items-> Outlook Data File…įile-> section Open-> Open Outlook Data File…įile-> section Open & Export-> Open Outlook Data File… Tab Home-> expand New Email button-> More Items-> Outlook Data File… ( troubleshoot common AutoArchive issues)įile-> section Info-> button Cleanup Tools-> Archive…įile-> section Info-> button Tools-> Clean Up Old Items…įile-> section Options-> section Advanced-> option group: Outlook start and exit-> Empty Deleted Items folders when exiting Outlook

(use these configuration settings when using, Gmail, Yahoo or AOL/AIM or iCloud)įile-> section Info-> button Tools-> Mailbox Cleanup…įile-> section Options-> section Advanced-> button AutoArchive Settings…

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(additionally see Not getting Office updates via Windows Update)įile-> section Options-> section Add-ins-> drop down list Manage-> Disabled Items-> button Go…Īccount and data file management Mail Account Settingsįile-> section Info-> button Account Settings-> Account Settings…-> tab E-mail Outlook 2013 C2R / 2016 C2R / 2019 / Microsoft 365įile-> section Office Account-> Office Updates (you can also run Repair from CD/DVD via setup or via Control Panel)įile-> section Help-> button Check for Updates… Start-> Settings-> Apps-> select your Microsoft 365 or Office installation-> press the Modify button. Start-> Control Panel-> Uninstall a program-> select your Microsoft 365 or Office installation-> press the Change or Repair button an not the actual Uninstall button. Outlook 2013 / 2016 / 2019 / Microsoft 365įile-> section Office Account-> About Outlook

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(read here how to enable the Developer tab)įile-> section Options-> section Advanced-> option group: International Options…įile-> section Help-> text link: Additional Version and Copyright Information Tab Developer-> section Code-> button Macros Global Outlook options and features Default message formatįile-> section Options-> section Mail-> group Compose messages…įile-> section Options-> section Mail-> button Signatures…įile-> section Options-> section Advanced-> button Reading Pane…Ĭlick in the Search field-> the Search tab appears-> click on the ellipsis (…) button on the right-> Search Tools-> Advanced Find…Ĭlick in the Search field-> the Search tab appears-> Search Tools-> Advanced Find…įile-> section Options-> section Advanced-> option group: Outlook start and exit-> Start Outlook in this folderįile-> section Options-> section Mail-> option group: Tracking When you have the Search bar at the top in Microsoft 365 (in Version 2005 or later), then you can also type the command that you are searching for in the Search bar itself. If you regularly use a feature, you can check whether there is a keyboard shortcut for it in our Keyboard shortcuts guide.Īnother way to find commands in Outlook is by using the “Tell me” feature that shows next to the Help tab in Microsoft 365 (up to Version 2004).

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Feel free to submit feedback if you can’t find a specific feature or think that certain features should be listed here as well. Its intention is to serve as a Quick Reference guide.

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This guide is not a full feature list of Outlook. The features have been grouped in the following categories Simplified Ribbon of Outlook as part of a Microsoft 365 subscription with the ellipsis (…) menu shown all the way on the right side.

“Ellipsis” refers to the 3 dots (…) on the right side of the Simplified Ribbon which expands the command list.

“Expand icon” refers to the icon on the Ribbon (in the the right bottom corner of some tab groups).

“Simplified Ribbon” refers to the new single line Ribbon that is available in Outlook for Microsoft 365 (Version 1908 and later).

“Ribbon” refers to the tabbed interface for command buttons also known as Fluent UI.

“File” refers to the tab like File menu in the top left (also known as Backstage).

The main focus will be on accessing the options via the main interface by using a standard click (left mouse button). In most cases, we will only list one method as the intention of the guide is only to locate the feature. Several options have multiple ways of accessing them. In addition, a couple of options have links to them to find out more about how to use the feature. It contains a list of most commonly used features and options that have been shifted around or renamed between Outlook versions and are sometimes hard to find back. Changed Outlook version and can now no longer find your favorite feature? Or have you heard of a feature but don’t know where to find it in Outlook?